I confirm that I am an authorized representative of the listed group applying for participation in the 2027 Oregon Ghost Conference. By signing below I confirm that I have read all rules and regulations and hereby agree that I and all members of my Business/Group will abide by said rules and regulations and any amendments made by the organizers for the governance, safe operation, and management of the event. While Conference Organizers do their best to work with individuals and groups, the allotment of space, speaking time, and classes are solely at the discretion of the organizers.
For those who are vendors: This contract between the organizers and Vendors is limited to the rental of space/tables/chairs. No representation is made by the organizers that the use of the space/tables/chairs will result in profit. Your contract does not constitute any exclusivity. Any items left on site become the property of the organizers to be used or disposed of as they see fit. Excessive garbage left by a Conference participant will be cleaned by the organizers at the expense of the participant.
- NO REFUNDS or CARRY-OVERS to the next year on Vendor Booth or Sponsorship payments!
- Guests are not permitted to bring any outside food/beverages into the Seaside Civic and Convention Center.
- Topics, discussions, vendor booths or presentations should be secular (not religious based) and should be geared to a diverse audience and age group.
- Conference participants must install, arrange and conduct their exhibits in a manner which does not present a safety hazard to the public, volunteers, or employees, and only in the space allotted to them by the organizers in a neat and orderly manner and in such a way as to not be a menace or nuisance to other vendors.
- All audio/visual needs must be arranged prior to the event. The undersigned must work with event staff to set up any audio/visual equipment and ensure it is working prior to use and in a manner which does not present a safety hazard to the public, volunteers, or employees, and only in the space allotted to them by the organizers.
- All Conference presentations, vendors, classes and speakers must be appropriate for a family friendly venue. No profanity, promotion of violence, illegal activity, weapons, alcohol consumption or other subjects that may be found offensive in the view of the organizers will be permitted. I understand that Conference organizers have final say on items sold or displayed, in keeping with the focus of the Conference.
- Vendors agree not to handle or sell any commodity not mentioned in their application.
- All Conference participants agree not to sell or distribute any item with the Oregon Ghost Conference, Northwest GhostTours or Haunted Seaside name and/or logo without prior written permission.
- Vendors agree not to sell any raffle tickets, event tickets or have any silent auction at the Conference Site without permission of the Conference Director.
- No sharing or subletting of your time slot or vendor booth is allowed without the consent of the organizers.
- Northwest Walking Tours LLC, Seaside Civic and Convention Center and the Oregon Ghost Conference, their employees and/or volunteers will not be held responsible for any personal injury, loss, theft, damages, or attachment of other worldly entities incurred by the Conference attendees at, in or around the Conference.
- The undersigned and all members of the business or group listed on this application agree to be courteous to the attendees, audience, organizers, employees and/or volunteers and the staff of the venues.
- If all rules and regulations are not followed the Oregon Ghost Conference Director has the right to ask, and expect, the Conference attendee to vacate the premises immediately without refund.
- Speakers, Panelists, and Class Instructors agree not to use allotted time as a commercial to promote or sell any goods or services without permission of the Conference Director. Sales are confined to Vendor Booths.
- Speakers who do not fill their entire time slot (50min) will only be paid $50 and will not be entitled to the entire $100 Speaker Stipend.
- Instructors/Hosts may not be paid in full or at all if they cut their classes/events short of the scheduled time.
- Helium balloons, lit candles, open flames, and smudging are prohibited inside the Seaside Civic & Convention Center. For the safety of all beings (living and beyond), please do not light candles or burn sage inside the convention center. Let's keep the magic smokeless!
